T-Glide Filing Systems

More often than not, people tend to leave filing to the very end of a project or when they "have the time". Who ever has the time for filing. And when does a project really end...when it really does, chances are you would have either moved on to another project, or another company...by which time, it really doesn't matter whether you ever file the stuff or not.

Therefore, it's good practice to always set up a file the moment a project is confirmed. Setting up the file is simple. All it takes is some anticipation as to what type of documents you intend to file.
This requires experience and common sense. The type of documents to keep varies depending on the nature of the job. For accounting and tax related matters the duration for storing these documents should be at least 10 years. For employee related matters, it could be as long as the employee is with the company or if the company has a pension plan, even longer. For projects, a good way of deciding is how long after the project is completed will the information remain useful. For example, a construction project may need to keep the project documents until the building is completed and until the warranty period expires which is usually 2-3 years post issuance of the permit license.
To further organize the content inside, one would probably want to use separators. As the file grows, a second volume may be necessary to avoid over-loading the file. This can cause long term injuries to the wrist when handling files thicker than 50cm.

The good thing about using T-Glide files is that each file comes with a fastener that can accommodate 500 sheets of paper. In addition, colour coded labels can be applied to the side of the file, creating an index for easy retrieval and replacement. Even better, there are month and year labels which can mark the year of the most current information in the file.

That way, if you were using a file for a period of 3 year from 2009 to 2011, the last year label on the file would be 11 for Year 2011. If you needed to keep the information for a period of 5 years, then in Year 2016, all you would need to do would be to take out all the files with 11 (2011) and you could recycle the rail space for new files. Neat right. And best of all, you don't need to do it but anyone who can read the year label can.

For more information, check out www.accessofficesystems.com